Job Description

Administrative and Project Coordination

• Providing administrative support for the Head of Pedagogy including scheduling, communication project tracking and general administrative tasks
• Manage documentation, records, and databases
• Supporting the coordination of school-wide academic projects, training sessions, pedagogical events and associated logistics

IT and Digital Learning Support

• Managing digital tools for collaboration, documentation and surveys
• Organizing internal web platforms and digital assets
• Assisting in onboarding staff to new digital platforms and tools
• Establish, manage, and maintain centralized digital repositories for curriculum documentation, pedagogy resources, and internal websites
• Coordinate and communicate regularly with international stakeholders, ensuring timely updates and effective collaboration for project management
• Ensure version control, tagging, indexing, and easy retrieval of documents

Design and Creative Support

• Designing visually engaging presentations, templates, infographics, and pedagogical resources aligned with brand identity

Qualifications:

• A Diploma or Degree in Business, Knowledge management, Information Systems, Design, or related field. Experience in educational settings is a plus.
• Strong proficiency in Microsoft Office and design tools such as Canva, Adobe
• 3-5 years of experience in roles involving document management, knowledge management, operations management, or internal communications.
• Comfortable organizing internal web platforms and digital assets. Experience using collaboration platforms (SharePoint, Google Workspace, Notion, Confluence, or similar).
• Experience coordinating remotely with multiple stakeholders across diverse geographical locations.
• Strong organisational skills and ability to manage multiple priorities.
• Eye for aesthetics and good understanding of visual communication.
• Excellent oral and written communication skills. Bilingual proficiency in English and Mandarin is an added advantage.
• Detail oriented in a fast paced, purpose driven environment.
• A sense of humour and good interpersonal skills